Privacy Policy

This Privacy Policy provides you with notice as to how and why your personal information is collected by Stan Koch & Sons Trucking, Inc. and/or its affiliates and subsidiaries (“KOCH”, “we”, “us”, “our”); how it is intended to be used by us; to whom your personal information may be transferred to by us; how to access, review and amend your personal information; and our policies on marketing and the use of cookies. By using this Website, you are accepting the practices in this Privacy Policy.

This Website (http://www.kochtrucking.com) and our social media platforms are not intended for persons in jurisdictions that restrict the distribution of information by us, or which restrict use of such Website or social media platforms. If this is applicable to you, please do not use this Website or submit your personal information to us, and we do not accept liability in this respect.

Collection and use of Personal Information:

You may be asked to provide personal information in certain fields on this Website. The personal information collected is used for the purpose for which it is requested:

Resumes are requested for job applicants and are used to evaluate the candidate. Resumes are not used for any other purpose and are not shared with any entity unrelated to us. Resumes for individuals not hired are disposed of when they are either no longer under consideration or are considered outdated (usually no longer than one year).
Contact information for potential customers or persons seeking business information is collected in order to contact those persons to provide information about our services. This information may be stored on our servers in the United States. Such information is usually deleted as space requires or in the normal course of business. To update your information, please contact your account manager or sales representative.
Contact information, such as your name, address, telephone number or email address, submitted by existing customers with questions, concerns, complaints or technical support questions, is used only to respond to those inquiries. This contact information may be stored on our servers in the United States. Such information is usually deleted as space requires or in the normal course of business. To update your information, please contact your account manager.
When you sign up for an email newsletter or alerts about our services and products, we will use your email address to deliver the newsletter or alerts requested. To update your information or to opt-out of any newsletter, please go to the Website and enter the email address at which the newsletter is received.
In order to obtain certain materials from this Website, you have to register at this Website. During the registration process, you may be asked for certain information, which may include your name, your email address, the company for which you work, and your country. This registration information is used to validate users when they visit the Website. It is also used to send you additional promotional information about our services. If you were entered in a KOCH promotion in connection with your registration, we will also use your name and email address to contact you if you have won a prize in that promotion, and will ask you for the address at which you would like to receive your prize.
In addition to the purposes set out above, where permitted by law, we may use your name and contact details for promotional or marketing purposes including sending you promotional materials in relation to our services and products. If you prefer not to receive marketing communications from us in any form, please contact us at PrivacyDept@kochtrucking.com. We do not sell any data to third parties.

In addition, this Website is not intended for use by children under the age of 16, and we do not knowingly collect personal information from children under 16 years of age. If we become aware that we have inadvertently collected personal information from a child under the age of 16, we will promptly delete that information in accordance with applicable laws.

Collection and Use of Non-Personal Information:

The Website uses cookies. A “cookie” is a small text file that contains a string of alphanumeric characters. There are two types of cookies that may be used at the Website: a persistent cookie and a session cookie. A persistent cookie is entered by your Web browser into the “Cookies” folder on your computer and remains in this “Cookies” folder after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the Website. A session cookie is held temporarily in your computer’s memory and disappears after you close your browser or shut off your computer. The Website may also use Web beacons (also called “clear GIFs” or “pixel tags”) in conjunction with cookies. Web beacons are small strings of code that are placed in a Web page.

If you have arrived at this Website by clicking on a banner ad for one of our products or services, a session cookie may be used. This cookie will contain an identification number for the ad that you clicked on, or will contain an identification number for the website that you were visiting when you clicked on the banner ad. This session cookie helps us determine which of our ads attract the most visitors. If, after you arrive at this Website, you choose to request further information from us about our services and products, the personal information that you provide in that request will be linked to the information in the session cookie. This also helps us measure the effectiveness of our advertising. Because this is a session cookie, it will disappear once you have closed your browser. If you return to this Website via another one of our ads, you will appear as a new visitor unless and until you provide further personal information.

The Website may use persistent cookies, Web beacons and information collected in our log files (such as Internet Protocol Address, referring URLs, etc.) about your activity at this Website to better understand how the Website is used, resolve technical problems, and enhance your experience at this Website. Information from website analysis cookies or about website usage is not combined with information from any other KOCH cookie.

We use a third-party email technology to send emails that you have agreed to receive. Web beacons are used in those emails to measure the effectiveness of our advertising. If you would like to stop receiving KOCH emails to which you have subscribed, please click here.

In addition, we may serve ads on this and other websites using our own DART ad-serving technology. In doing so, one of our ad servers will place or read a unique ad-serving cookie on your computer and will use non-personal information about your browser and your activity at this Website to serve ads on this and other websites. The ad-serving cookie is a persistent cookie. Please click here for more information about our ad serving or to opt-out of our ad-serving cookie.

Artificial Intelligence Policy

Introduction –

We are committed to transparency in how we use Artificial Intelligence (AI) technologies. This section outlines how AI may be integrated into our website, the type(s) of data it may collect, and the safeguards we implement to protect your privacy.

Use of AI Technology

We may use AI systems to enhance user experience, improve service efficiency, and support decision-making processes. These systems may include:

Chatbots and virtual assistants
Automated content generation
Predictive analytics
Fraud detection and risk assessment
Website analytics

Data Collection and Processing

AI systems may collect and process personal data, including:

IP addresses
User interactions (e.g., chat logs)
Behavioral data (e.g., browsing patterns)
Profile information (e.g., preferences, demographics)

We ensure that data processed by AI is collected lawfully, with appropriate consent where required, and used only for the specified purposes listed above.

Automated Decision-Making

In some cases, AI may be used to make automated decisions that could impact users (e.g., eligibility assessments). Where applicable, we provide:

Clear explanations of the logic involved
The significance and consequences of such decisions
Options for human review or appeal

Bias and Fairness

We audit our AI systems annually to detect and mitigate bias. Some of this data may be stored and processed by third-party service providers who are contractually bound and obligated to safeguard your information and are prohibited from selling or using it for purposes other than those specified by us. We do not sell your personal information to any third parties. We work with only third-party vendors who provide transparency into their algorithms and training data to ensure fairness in all AI-driven outcomes.

Security and Governance

AI systems are subject to our data governance and security protocols. This includes:

Role-based access controls
Data Anonymization and encryption
Continuous monitoring and impact assessments

Your Rights

You have the right to:

Know when AI is being used
Request information about how your data is processed
Opt out of certain AI-driven process, where legally permitted

Updates and Contact

We may update this section as our use of AI evolves and states legislate AI more. For questions or concerns, please contact us at: PrivacyDept@kochcompanies.com

Your Privacy Rights

Depending on where you live, you may have certain rights regarding your personal information under applicable state privacy laws. These may include the right to: (1) access or know your personal information; (2) obtain a copy of your personal information in a portable format; (3) correct inaccurate personal information; (4) delete your personal information; (5) limit use of your personal information to only what is necessary for us to deliver the services or products you’ve requested; (6) opt out of the sharing or sale of your personal information; (7) opt out of targeted advertising; (8) opt out of certain profiling activities; and (9) not be discriminated against for exercising your privacy rights. The exact scope of these rights varies by state. You may email a request to exercise any of these rights to PrivacyDept@kochcompanies.com. We may need to verify your identity before processing your request. Be aware that some information is necessary for service or product delivery, and deletion may impact such delivery.

There are also exceptions where we may not have an obligation to fulfill your request, as where we need your information for tax and accounting purposes, to protect our rights under any existing service and/or sales contract, or to address fraud, security or technical concerns. If we deny your request to exercise your rights, you may appeal our decision by emailing PrivacyDept@kochcompanies.com with the subject line “Privacy Rights Appeal.” We will respond to your appeal within 45 days. If we deny your appeal, we will provide information on how to contact the relevant state attorney general to submit a complaint, where applicable under state law.

Information Sharing or Disclosure:

In the event that we contract with a third party to provide our services and products, we may provide your information to such third party, or such third party may collect information from you on our behalf. These third parties are required by written agreement to implement security measures similar to ours, and to process your information only as authorized by us to fulfill the service(s) that they have been contracted to provide. Other than these entities, who act on our behalf, information you provide at this Website will not be transferred to unrelated third parties unless we have your permission to do so. However, please note that personal information provided to this Website may be subject to disclosure pursuant to judicial or other government subpoenas, warrants or orders.

We may disclose your personal information if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to meet any court order, applicable legal process including to respond to any government or regulatory request, or is otherwise required by federal, state, or local laws, rules, or regulations.

Confidentiality and Security:

We have implemented reasonable security measures in order to protect both personal and non-personal information from loss, misuse and unauthorized access, disclosure, alteration or destruction. Our employees and agents are made aware of and are accountable for compliance with these measures.

Data Retention

We will only retain the information covered by this Privacy Policy for as long as necessary to satisfy the purpose for which it was collected, as laid out in this policy, including any legal retention period, or as long as necessary to carry out a legitimate and reasonable promotion of our services and products.

Disclaimer and Limitation of Liability:

This Website and the information it contains is monitored to ensure proper operation, to verify the functioning of applicable security features, and for other like purposes. Anyone using this system expressly consents to such monitoring. Unauthorized attempts to modify any information stored on this system, to defeat or circumvent security features, or to utilize this system for other than its intended purposes are prohibited.

Restrictions of Liability:

This Website is for general information purposes only. We make no claims, promises or guarantees about the accuracy, completeness, or adequacy of the contents of this Website and expressly disclaims liability for errors and omissions in the contents of this Website. NO WARRANTY OF ANY KIND, IMPLIED, EXPRESSED OR STATUTORY, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF NON-INFRINGEMENT OF THIRD- PARTY RIGHTS, TITLE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND FREEDOM FROM COMPUTER VIRUS, IS GIVEN with respect to the contents of this Website or its hyperlinks to other Internet resources. Reference in this Website to any specific commercial products, processes, or services, or the use of any trade, firm or corporation name is for the information and convenience of the public, and does not constitute our endorsement, recommendation, or preference.

Ownership:

All information submitted to us via this Website shall be deemed and remain our property, except those submissions made under separate legal written contract. We shall be free to use, for any purpose, any ideas, concepts, or techniques contained in information provided to us through this Website.

Changes to this Privacy Policy:

We may amend this privacy policy from time to time as we add new services and products, as we improve our current offerings, and as technologies change. If we make any material or substantive changes in our treatment of information collected at this Website, we will notify you by posting a clear and conspicuous notice of these changes on this Website and in this privacy policy. If you would like to be notified by email if and when material changes are made to this policy, please opt-in to receiving such email notifications by sending an email from the email address at which you wish to receive the notification to PrivacyDept@kochcompanies.com and put “privacy policy change list” in the subject line.

Changes in Corporate Structure:

If all or part of the company is sold, merged or otherwise transferred to another entity, the information that you have provided at this Website may be transferred as part of that transaction. However, we will take reasonable steps to assure that such information is used in a manner consistent with the KOCH privacy policy under which it was collected.